15 Other Ways to Say “Please Let Me Know if This Works for You”

When it comes to professional and personal communication, clarity is key, especially when scheduling meetings, confirming appointments, or making arrangements. The phrase “Please let me know if this works for you” is common, but it can become repetitive or feel a bit impersonal.

Fortunately, there are many ways to phrase this request with a more professional tone or a touch of empathy in scheduling. Below, we’ll explore 15 alternatives to this phrase that are not only polite and respectful, but also convey flexibility and consideration for the other person’s time.

1. Can You Confirm If This Works for You?

A direct and simple request, “Can you confirm if this works for you?” is straightforward and easy to understand. This phrase works well when you need a quick and clear confirmation about a proposed time or arrangement.

Scenario Example:

Subject: Confirmation of Meeting Time

Hi Sarah,

I’ve scheduled the meeting for next Monday at 2 PM. Can you confirm if this works for you? If not, please let me know if you need a different time.

Best,
James

This phrasing ensures that the recipient knows you’re expecting a time arrangement confirmation, and it is polite without being overly formal.

2. Would This Be Acceptable to You?

This is a slightly more formal and polite way of requesting confirmation. It works particularly well in professional settings where you want to express respect for the recipient’s preferences.

Scenario Example:

Subject: Proposal for New Deadline

Dear Michael,

I’ve reviewed the project schedule, and I propose a new deadline of next Friday. Would this be acceptable to you? If not, please feel free to suggest an alternative.

Best regards,
Laura

In this example, the phrase ensures the recipient feels that their opinion and preferences are valued.

3. Does This Suit You?

“Does this suit you?” is a casual, yet respectful, way to ask if a suggestion works. It conveys a level of flexibility in scheduling and opens the door for the recipient to suggest another time or arrangement.

Scenario Example:

Subject: Meeting Time Request

Hi Tom,

I’ve set aside some time tomorrow at 11 AM for our meeting. Does this suit you? Let me know if another time works better for you.

Best,
Emily

This is a great example of checking schedule availability without being too rigid or formal.

For your interest: 15 Other Ways to Say “I Have No Idea”

4. Can You Let Me Know If This Is Convenient for You?

This phrase emphasizes the convenience of the proposed time, showing consideration for the other person’s schedule and comfort.

Scenario Example:

Subject: Meeting Time Confirmation

Dear John,

I’m suggesting Thursday at 3 PM for our meeting. Can you let me know if this is convenient for you? If not, we can look at other options.

Kind regards,
Sarah

By using this phrase, you’re showing an understanding of the recipient’s need to accommodate availability.

5. Would You Be Comfortable With This?

This is a more personal and empathetic way to confirm if the recipient is okay with the proposed time or arrangement. It works well when you want to ensure that everyone is comfortable with the plan.

Scenario Example:

Subject: Confirmation of Proposal

Hello David,

I’ve outlined the new project plan and suggested a few changes. Would you be comfortable with this approach? Let me know if you have any concerns.

Best,
Rachel

This shows you’re open to feedback and want to ensure the recipient is comfortable with the suggestion.

6. Is This Suitable for You?

A slightly more formal and polite way to request feedback, “Is this suitable for you?” is perfect for confirming availability and arrangements in a more professional context.

Scenario Example:

Subject: Meeting Schedule Confirmation

Hi Jessica,

We’re looking to schedule our team meeting on Wednesday at 10 AM. Is this suitable for you? Please let me know if you need a different time.

Regards,
Kurt

This phrasing is ideal for confirming mutual availability when scheduling important meetings or calls.

You might also like: 15 Other Ways to Say “It Was a Pleasure Meeting You”

7. Would This Be a Good Time for You?

This phrase is another variation that focuses on the convenience and appropriateness of the proposed time. It’s an easy way to check if the timing fits the recipient’s schedule.

Scenario Example:

Subject: Follow-up on Our Meeting Time

Hi Fiona,

I’d like to suggest Monday at 9 AM for our project discussion. Would this be a good time for you? If you’re unavailable, let me know what works better.

Best,
Samuel

This is a simple yet effective way to check conflicts and accommodate a recipient’s schedule.

8. Can We Proceed With This?

When you’re close to finalizing a plan or arrangement, asking “Can we proceed with this?” is a great way to confirm that everything is in place and ready to go.

Scenario Example:

Subject: Final Approval Needed

Dear Alice,

I’ve made the adjustments to the project proposal. Can we proceed with this approach, or do you have further suggestions?

Kind regards,
Ben

Here, the phrase shows that you’re ready to move forward but want to make sure all parties are in agreement.

9. How Does This Sound to You?

This friendly, open-ended phrase invites feedback in a casual, yet professional, manner. It’s perfect for meeting scheduling or discussing proposals in a way that invites the recipient to offer their thoughts.

Scenario Example:

Subject: Confirming Project Timeline

Hi Daniel,

I’ve put together the new timeline for our project. How does this sound to you? Let me know if you think anything needs to be adjusted.

Best,
Sophie

It’s a great way to solicit feedback on availability or other preferences without sounding too formal.

More for you: 15 Other Ways to Say “Happy to Announce”

10. Please Confirm If This Fits Your Schedule

“Please confirm if this fits your schedule” is another respectful and direct request to confirm the recipient’s availability and comfort with the proposed plan.

Scenario Example:

Subject: Confirming Meeting Time

Hello Grace,

I’ve tentatively scheduled the team meeting for Friday at 4 PM. Please confirm if this fits your schedule. If not, we can find another time.

Best regards,
Chris

This approach ensures clarity and opens the door for suggestions or adjustments.

11. Is This Agreeable to You?

This is another formal, yet respectful, way to ask if the recipient is happy with the proposed plan or timing. It’s especially useful in professional settings where politeness is paramount.

Scenario Example:

Subject: Approval for Event Schedule

Dear Mark,

I’ve finalized the event schedule for next week. Is this agreeable to you? Please let me know if you’d prefer any changes.

Best,
Anna

By using this phrase, you’re requesting confirmation of suitability while maintaining a polite and professional tone.

12. Does This Meet Your Needs?

This is a more considerate way of asking if the proposed arrangement or schedule meets the recipient’s expectations. It’s particularly useful in customer service or client-related communications.

Scenario Example:

Subject: Service Appointment Confirmation

Hi Olivia,

We’ve scheduled your service appointment for Monday at 10 AM. Does this meet your needs? If you need a different time, let me know.

Best regards,
James

Here, you’re asking if the arrangement aligns with preferences while offering flexibility.

13. Let Me Know If This Works for You

While this might sound similar to the original phrase, it can still be useful in more informal or casual settings where a quick response is needed. It’s a great catch-all option for checking availability.

Scenario Example:

Subject: Confirming Coffee Meeting Time

Hey Mark,

How about we meet for coffee on Thursday at 9 AM? Let me know if this works for you.

Cheers,
Sarah

This is quick, casual, and effective for situations where you’re seeking availability confirmation in a relaxed manner.

Check out this: 15 Other Ways to Say “Make a Difference”

14. Is This to Your Satisfaction?

This is a formal way of asking if the recipient is satisfied with the proposed plan or arrangement. It can be used when confirming appointments, meetings, or even project plans.

Scenario Example:

Subject: Completion of Project Adjustments

Hi Natalie,

I’ve made the requested changes to the report. Is this to your satisfaction? Please let me know if there’s anything else you’d like to adjust.

Best,
Tom

This phrasing ensures that the recipient feels involved in the process and can offer further feedback on availability or changes.

15. Please Advise If This Aligns With Your Expectations

A more formal request,

“Please advise if this aligns with your expectations” shows consideration for the recipient’s needs and preferences, especially in more professional environments.

Scenario Example:

Subject: Proposal Confirmation

Dear Caroline,

I’ve attached the final version of the proposal. Please advise if this aligns with your expectations before we proceed to the next steps.

Sincerely,
Mark

This phrasing is perfect when seeking confirmation of approval before moving forward with any plan.

Table of Synonyms for “Please Let Me Know if This Works for You”

Phrase	Scenario Example
Can You Confirm If This Works for You?	Confirm availability
Would This Be Acceptable to You?	Confirm suitability
Does This Suit You?	Feedback on availability
Can You Let Me Know If This Is Convenient for You?	Time arrangement confirmation
Would You Be Comfortable With This?	Empathy in scheduling
Is This Suitable for You?	Confirming proposed time
Would This Be a Good Time for You?	Confirm alignment
Can We Proceed With This?	Plan confirmation
How Does This Sound to You?	Scheduling feedback
Please Confirm If This Fits Your Schedule	Confirm arrangements
Is This Agreeable to You?	Availability confirmation
Does This Meet Your Needs?	Confirm needs
Let Me Know If This Works for You	Confirm appointment
Is This to Your Satisfaction?	Confirmation of suitability
Please Advise If This Aligns With Your Expectations	Request confirmation

Conclusion

There are many ways to ask someone if your proposed time or plan works for them. By using phrases like “Can you confirm if this suits you?” or “Does this work for you?” you can sound both professional and considerate. These alternatives keep communication polite and respectful, while showing flexibility in scheduling.

Using these different expressions can help you confirm arrangements in a more natural and efficient way, ensuring that both parties are on the same page.