16 synonyms for the phrase “Please Forward This Email”

In today’s fast-paced world, email communication plays a pivotal role in maintaining professional connections and ensuring information flows seamlessly. Whether you’re collaborating with colleagues or reaching out to clients, knowing the right way to share and distribute information can make a significant difference in how quickly and efficiently things get done. Sometimes, simply asking someone to forward your email is not enough—finding the right phrasing can encourage quicker action and foster smoother communication.

By using more than just the standard phrase “Please forward this email,” you can open the door to more effective communication and broaden the reach of important messages. A subtle shift in language can make your requests sound more professional, respectful, and clear, helping you enhance email sharing practices in no time.

Kindly Share This Email

“Kindly share this email” is a polite request that emphasizes cooperation and encourages others to share the message. It works well in formal settings while keeping the tone courteous.

Example Scenario:
Subject: Updated Client Information
Hi Michael,
I hope you’re doing well! Kindly share this email with the rest of the team so everyone is up to speed on the updated client contact details.

Best regards,
Julia

This phrase promotes effective communication and ensures the information reaches relevant parties without sounding too forceful.

Help Spread the Word

“Help spread the word” carries a sense of collaboration and community, making it a great choice when you’re requesting that someone pass along important information. This works especially well when you’re aiming for a wider distribution of a message.

Example Scenario:
Subject: Upcoming Networking Event
Hi David,
Can you help spread the word about our upcoming networking event? The more attendees we have, the better!

Thank you,
Sarah

By using “help spread the word,” you emphasize knowledge dissemination and encourage active participation from others.

Forward to Colleagues

“Forward to colleagues” is ideal for professional and workplace communication. It directly requests recipients to pass along an email to their colleagues and ensures team communication remains smooth.

Example Scenario:
Subject: Weekly Report Summary
Hi Emily,
Please forward this to your colleagues in the finance department so they can review and provide their feedback.

Best,
Tom

This phrasing maintains a professional tone while keeping the communication concise and focused.

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Please Pass This On

“Please pass this on” is a less formal, yet still respectful, way to request email forwarding. It works well for both formal and informal communication, especially in smaller teams or with close colleagues.

Example Scenario:
Subject: Job Posting
Hi Sam,
Could you please pass this job posting on to anyone in your network who might be interested?

Thanks so much,
Rachel

This phrase keeps the tone friendly and emphasizes the importance of spreading the word efficiently.

Kindly Distribute This Message

“Kindly distribute this message” is formal and professional, making it a great choice for business emails or when dealing with clients. This phrase maintains respect while ensuring that the message reaches a large audience.

Example Scenario:
Subject: Policy Change
Hi Amanda,
Kindly distribute this message to all employees as soon as possible. The new policy needs to be implemented next week.

Best regards,
John

By asking to “distribute,” you emphasize timely delivery and the importance of sharing information across teams.

Can You Pass This Along?

“Can you pass this along?” is a more casual way of making the request. It works well in situations where a conversational tone is acceptable, but you still want the information to reach the right people.

Example Scenario:
Subject: New Sales Tools
Hi Lisa,
Can you pass this along to your sales team? These new tools will make a huge difference in our results.

Best,
Anna

This phrasing encourages team collaboration and ensures that key information reaches everyone involved.

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Please Send This Onward

“Please send this onward” is another polite phrase that emphasizes the need for further distribution. It conveys a sense of responsibility while remaining professional.

Example Scenario:
Subject: Budget Report Update
Dear Daniel,
Please send this onward to the management team for review. It’s crucial that everyone is on the same page before the upcoming meeting.

Thanks,
Sophie

This phrase is direct yet polite, making it ideal for business communication and knowledge sharing.

Please Forward to Your Contacts

“Please forward to your contacts” is great for asking someone to share the email with their professional network or people who may benefit from the information. It can be used both formally and informally.

Example Scenario:
Subject: Webinar Invitation
Hi Matt,
Could you please forward this invitation to your contacts? We’re hosting a webinar on leadership strategies, and it would be beneficial for anyone in your circle.

Thank you,
David

This phrase promotes networking opportunities and information exchange, helping you reach a broader audience.

Spread the Word

“Spread the word” is often used in marketing or community-driven efforts to encourage recipients to share the email and increase the message’s visibility.

Example Scenario:
Subject: Charity Fundraiser
Hi John,
Please spread the word about our charity fundraiser next week. It would be great if you could share this with anyone who might be interested in attending.

Thanks a lot,
Lisa

By using this phrase, you foster collaboration and highlight the importance of sharing a good cause.

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Share with Relevant Contacts

“Share with relevant contacts” ensures the message reaches only those who would benefit from it. This phrase is useful for more targeted communication within specific circles.

Example Scenario:
Subject: HR Policy Update
Hi Jessica,
Please share with relevant contacts in your department. We’ve made some changes to the HR policy that need to be reviewed.

Best,
James

This expression helps ensure that the message is only shared with those who will find it useful, promoting effective communication.

Kindly Disseminate This Message

“Kindly disseminate this message” is a formal and professional phrase that is used when you need to ensure that information reaches a wide audience. It adds an extra level of respect and professionalism to the request.

Example Scenario:
Subject: Company-Wide Announcement
Dear Team,
Kindly disseminate this message to all employees regarding the new health benefits. It’s important that everyone is aware of the changes.

Best regards,
Oliver

This phrase highlights the importance of sharing critical updates in a timely and thorough manner.

Forward This Message, Please

“Forward this message, please” is a simple and polite way to request that someone passes along the email. It’s ideal when you want to ensure your request is clear and direct without unnecessary embellishment.

Example Scenario:
Subject: Meeting Schedule
Hi Claire,
Could you forward this message, please, to all team members? The meeting schedule for next week is attached.

Thanks,
Katherine

This phrase is clear and to the point, making it suitable for professional email communication.

Send This Email to Your Team

“Send this email to your team” is a straightforward way to ensure that your message gets passed on to the appropriate group within an organization. It’s a no-nonsense request.

Example Scenario:
Subject: New Software Installation
Hi Tim,
Please send this email to your team, as they need to install the new software by Friday.

Best,
Rachel

This phrase is perfect for team communication and ensures the task is carried out efficiently.

Please Share This with Your Network

“Please share this with your network” is an effective phrase when you’re asking someone to pass along information to a wider group, often in a professional setting. It implies trust and mutual benefit.

Example Scenario:
Subject: Networking Event RSVP
Hi Sandra,
Please share this with your network—this event could be a great opportunity for everyone to connect.

Thanks,
Michael

It helps you increase reach and strengthens your networking efforts, ensuring that key information is not missed.

Please Forward to the Appropriate Recipients

“Please forward to the appropriate recipients” is a professional and clear way to ask someone to pass along an email to the right people within an organization. It’s formal and respectful.

Example Scenario:
Subject: Document Approval Request
Hi Robert,
Please forward to the appropriate recipients for approval. The document needs to be finalized by the end of the week.

Best regards,
Susan

This phrasing ensures that the message reaches the relevant contacts and is handled by the appropriate individuals.

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Encourage the Team to Share

“Encourage the team to share” is a great way to involve everyone in the process of spreading important information. It creates a sense of collective responsibility.

Example Scenario:
Subject: Project Milestones
Hi Greg,
Please encourage the team to share this email with their departments. We need to ensure everyone is aligned with the upcoming milestones.

Best,
Kara

This phrase fosters a sense of community awareness and ensures the message is shared throughout the team.

Table summarizing all the synonyms

Synonym Phrase	Description	Example Scenario
Kindly Share This Email	A polite request, emphasizing cooperation and courtesy. Ideal for formal settings.	“Kindly share this email with the rest of the team so everyone is up to speed on the updated client contact details.”
Help Spread the Word	Encourages collaboration and community, making it suitable for wider distribution and marketing-type situations.	“Can you help spread the word about our upcoming networking event? The more attendees we have, the better!”
Forward to Colleagues	Directly requests the recipient to pass along the email to their colleagues. Common in workplace communication.	“Please forward this to your colleagues in the finance department so they can review and provide their feedback.”
Please Pass This On	A less formal, friendly phrase that is still respectful. Ideal for both formal and informal contexts.	“Could you please pass this job posting on to anyone in your network who might be interested?”
Kindly Distribute This Message	Formal and professional; ensures the message reaches a broad audience.	“Kindly distribute this message to all employees as soon as possible. The new policy needs to be implemented next week.”
Can You Pass This Along?	Casual and conversational, good for friendly requests. It suggests community involvement.	“Can you pass this along to your sales team? These new tools will make a huge difference in our results.”
Please Send This Onward	A polite request for further distribution. Suitable for professional, time-sensitive messages.	“Please send this onward to the management team for review. It’s crucial that everyone is on the same page.”
Please Forward to Your Contacts	Great for asking someone to share the email with their professional network. Often used for marketing or informational purposes.	“Could you please forward this invitation to your contacts? We’re hosting a webinar on leadership strategies.”
Spread the Word	Often used in marketing, events, and community-driven activities. Emphasizes the importance of sharing and creating awareness.	“Please spread the word about our charity fundraiser next week. It would be great if you could share this with anyone who might be interested.”
Share with Relevant Contacts	Ensures the message is sent only to the most relevant parties. Helps targeted communication and avoids unnecessary clutter.	“Please share with relevant contacts in your department. We’ve made some changes to the HR policy that need to be reviewed.”
Kindly Disseminate This Message	A formal and professional way to ensure wide distribution. Emphasizes the importance of reaching a broad audience with an important message.	“Kindly disseminate this message to all employees regarding the new health benefits.”
Forward This Message, Please	A polite and straightforward request, ideal for formal or semi-formal situations.	“Could you forward this message, please, to all team members? The meeting schedule for next week is attached.”
Send This Email to Your Team	A direct request to pass the email to the team, ensuring it reaches the appropriate group within an organization.	“Please send this email to your team, as they need to install the new software by Friday.”
Please Share This with Your Network	Asks the recipient to forward the email to their network, ensuring broader reach and collaboration.	“Please share this with your network—this event could be a great opportunity for everyone to connect.”
Please Forward to the Appropriate Recipients	A professional and respectful phrase, ensuring that the message reaches the right individuals in a timely manner.	“Please forward to the appropriate recipients for approval. The document needs to be finalized by the end of the week.”
Encourage the Team to Share	Creates a sense of collective responsibility, often used for encouraging collaboration within teams.	“Please encourage the team to share this email with their departments. We need to ensure everyone is aligned with the upcoming milestones.”

FAQ

What is the best way to encourage email forwarding in a professional setting?

Using polite, clear requests such as “Kindly pass this on to your contacts” or “Please share this with relevant parties” helps maintain professionalism while encouraging email forwarding.

How can I ensure that my email gets forwarded effectively?

Ensure your email is concise, relevant, and easy to forward. Include a clear call to action and add a subject line that captures the essence of your message.

Is it okay to ask colleagues to forward emails?

Yes, as long as your request is polite and relevant to their network. Use a professional tone and explain why sharing the email would be helpful.

Can I ask someone to forward an email without sounding pushy?

Yes, using phrases like “Please share this with your network” or “Would you mind forwarding this to the right person?” ensures you ask politely and respectfully.

How can I improve my email sharing practices within my team?

Promote a culture of collaboration by using clear, respectful language in your emails, and encourage team members to forward important messages to ensure effective information flow.

Conclusion

These 15 alternatives to “Please forward this email” give you a variety of options for ensuring that your message is distributed efficiently. Whether you’re looking for a formal request, a casual plea for help, or something in between, there’s a phrase here to suit every communication style.

By using varied expressions, you help maintain a professional tone while ensuring successful email communication. This also facilitates knowledge dissemination and creates effective outreach, all of which contribute to the overall success of your communication efforts.